Microsoft Office 365 Mac Apple Mail Groups
While users can create an Office 365 group from Outlook or other apps, as an admin, you may need to create or delete groups, add or remove members, and customize how they work. You can do this in the Microsoft 365 admin center if you are a global admin or a groups admin.
Create a PLC group in Outlook (Office 365 Education) A Professional Learning Community (PLC) group is a type of Office 365 Group that provides a shared space for educators to use for collaboration. PLCs are available in the Office 365 Education plans. A PLC is very similar to other Office 365 groups. Office 365 Groups is a service that works with the Office 365 tools you use already so you can collaborate with your teammates when writing documents, creating spreadsheets, working on project plans, scheduling meetings, or sending email. This article will help introduce you to what groups are, and give you some helpful links to the next steps. Aug 09, 2013 Best Effort Support Only: This document contains instructions on using a non-Microsoft email client, such as Apple Mail or Thunderbird. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result. If you have a lot of business or personal contacts that you keep in an Excel spreadsheet, you can import them straight into Outlook. Then you can create a contact group (formerly called a “distribution list”) using the imported contact information. More Office 365 Groups, including Calendars. View all your Office 365 Groups in Mail and Calendar view. In Mail, Groups are located under the Groups node for your account. In Calendar, Groups are located after calendar folders for your account. Nested compose in the Reading Pane. Reply to messages without opening a new compose window. Unlock the full Microsoft Office experience with a qualifying Office 365 subscription for your phone, tablet, PC, and Mac. Monthly Office 365 subscriptions purchased from the app will be charged to your App Store account and will automatically renew within 24 hours prior to the end of the current subscription period unless auto-renewal is. A contact list, also known as a distribution group, is a grouping of email addresses collected under one name. A message sent to a contact list goes to all recipients listed in the list. You can include contact lists in messages, meeting requests, and in other contact lists.
Tip
Office 365 connected Yammer groups must be created in Yammer, but can be managed in the Microsoft 365 admin center like other Office 365 groups. To learn more, see Yammer and Office 365 groups.
Create an Office 365 group
In the admin center, expand Groups, and then click Groups.
Select Add a group.
On the Choose a group type page, select Office 365, and select Next.
On the Basics page, type a name for the group, and, optionally, a description. Select Next.
On the Edit settings page, type a unique email address for the group, choose a privacy option and whether you want to add Microsoft Teams, and then selectNext.
On the Owners choose the name of one or more people who will be designated to manage the group. Anyone who is a group owner will be able to delete email from the Group inbox. Other members won't be able to delete email from the Group inbox. Select Next.
After reviewing your settings and making any changes, select Create group.
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Select Close.
Add members to the group
Once the group has been created, you can add members and configure additional settings.
Users can add themselves or request approval, or you can add them now.
In the admin center, refresh the page so your new group appears, and then select the name of the group that you want to add members to.
On the Members tab, select View all and manage members.
Select Add members.
Select the users you want to add, and then select Save.
Select Close three times.
The group will appear in Outlook with members assigned to it.
Users can add themselves or request approval, or you can add them now.
In the admin center, refresh the page so your new group appears, select Groups > Groups, and then select the group that you want to add members to.
Next to Members, select Edit.
Select Add members.
Select the users you want to add, and then select Save.
Select Close three times.
The group will appear in Outlook with members assigned to it.
Users can add themselves or request approval, or you can add them now.
In the admin center, refresh the page so your new group appears, select Groups > Groups, and then select the group that you want to add members to.
Next to Members, select Edit.
Select Add members.
Select the users you want to add, and then select Save.
Select Close three times.
The group will appear in Outlook with members assigned to it.
Who can delete email from the Group inbox?
The Group owner can delete any emails from the Group Inbox, regardless of whether they were the initial author.
A member can delete an email conversation from the Group inbox if they initiated it, and only using Outlook on the web (right-click the email, then choose Delete). They can't do it from the Outlook app (Outlook 2016).
When an email is deleted from the group mailbox, it is not deleted from any of the group members' personal mailboxes.
Next step: manage your group
After creating a new group and adding members, you can further configure your group, such as editing the group name or description, changing owners or members, and specifying whether external senders can email the group and whether to send copies of group conversations to members. See Manage an Office 365 group for information.
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More than 10 million people rely on Groups in Outlook every month to work together and get things done. Groups is proving useful to our customers. And for that, we couldn’t be more thankful. Groups in Outlook offers huge improvements over traditional distribution lists, with a shared space for group conversations, calendars, files and notebooks, the convenience of self-service membership and much more.
Today, we’re pleased to announce Groups is now rolling out to Outlook for Mac, iOS and Android. Groups is already available in Outlook for Windows and on the web—so now you can access your group conversations and content no matter which platform you use.
With these updates, you can:
- View your group list.
- Read and reply to group conversations.
- Add group events to your personal calendar.
- View unread messages sent to the group.
- View group details within the group card (Outlook for iOS and Android only).
There is more to come as we continue to work on making Groups better in response to your input, so stay tuned.
Recently released updates for Groups in Outlook
In addition to bringing groups to more Outlook apps, we’ve released several new features for Groups in Outlook on other platforms, too.
Microsoft Office 365 Mac Apple Mail Groups List
Give guest access—Last fall, we updated Outlook on the web to give you the ability to set up guest access for people outside your organization, set group classification as defined by Office 365 admins, and view usage guidelines. Now, these same capabilities are available in Outlook for Windows.
Invite people to join—One of our most requested improvements was an easier way to invite multiple people to join a group. We’ve released the Invite to join feature to Outlook on the web, which lets you create invitation links and share them with others via email or other channels, giving them a quick way to join the group.
Multi-delete conversations—Group owners can now multi-select conversations and delete them from the group conversations space in Outlook for Windows.
Send email as a group—Office 365 admins can grant send-as and send-on-behalf-of permissions to members of a group using the Exchange admin center. Group members who have these permissions can then send emails as the group, or on behalf of the group, from Outlook for Windows and Outlook on the web.
What’s next
We’re always listening to your feedback as we deliver new Groups capabilities to Outlook. Here are a few of your key requests we are going to tackle next:
- Add appointments to a group calendar in Outlook for Windows—When adding an event to a group calendar, you will have the option to do so without sending an invite to everyone in the group.
- Addition of Mail Contacts as guests—You will be able to easily add Mail Contacts in your company’s directory as a guest in a group.
Thanks for the feedback, and please keep it coming via our UserVoice site.
—The Outlook team
Frequently asked questions
Q. Now that Groups support is being added to Outlook for iOS and Android, what happens to the standalone Outlook Groups app?
A. Customers gave us feedback that they wanted Groups available directly in Outlook for iOS and Android. The Outlook Groups app will still be available while we continue to enhance Groups experiences in Outlook, such as adding support for group files, calendar and notebooks.
Q. Why am I not seeing Groups yet?
A. Groups is rolling out to Outlook for Mac, iOS and Android and will be available for eligible users in the coming weeks. Even if you are using the latest build of Outlook for Mac, iOS and Android, Groups will only be available to those who have joined or been added to a group. Once we add the ability to create and join groups on Mac, iOS and Android, every Office 365 user will see Groups in Outlook.
Q. Is Groups available to Outlook.com users?
A. Groups is for commercial users of Office 365 and is not available for Outlook.com.
Q. Why am I not seeing all my groups in Outlook for Mac?
A. Outlook for Mac currently shows the top 10 most active groups in Outlook for Mac. We’re working on making all groups visible in a future update.
Q. What about Outlook for Windows 10 Mobile?
A. We’re working on the best way to integrate Groups in Outlook for Windows 10 Mobile. In the meantime, the Outlook Groups app for Windows 10 Mobile helps customers stay on top of all group activities, including conversations, files, calendar and notebook.
Q. Where can I find more about managing Groups in Outlook for my organization?
A. If you are responsible for managing and supporting Outlook for your company, take a look at our IT pro documentation and check out our recently released improvements for administering Groups.
Q. What is coming next for Groups?
Microsoft Office 365 Mac Apple Mail Groups Free
A. Stay tuned to the Office 365 Roadmap to see what is on the way.